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CS302
Interactive Meeting Notices with Pizzazz!
By: Marilyn Jay; Greater Austin Area Chapter; TX
For further information, please contact: ljay@seton.org
Purpose: Communication with members and guests is a high priority for achieving increased membership, participation, and satisfaction with attainment of our chapter goals. With the variations in meeting times and places, it is imperative that we communicate in a timely, efficient manner.
Description: Having tried several methods of notification with varying degrees of success (email, flyers, phone calls, postcards), we welcomed a new member's suggestion to try an electronic notification system using software that not only emails meeting and program information to everyone on our list, but also encourages their interaction by e-responding, rsvp-style. They are invited to add their own comments, such as listing guests they plan to bring, their interest in the program topic, etc. Then the ongoing list of responders with their comments is accessible to other members to read as they respond. This builds a sense of community and anticipation of the event, and sparks friendships, greater interest in the chapter, and even shared rides. The whole package is presented in a very colorful, eye-catching format that triggers questions and conversation. The system is cost-effective in both time and dollars, practically maintaining itself. It also provides an accurate expected head-count.
Evaluation and Outcomes: Since initiating this e-vite system, our attendance and interest in projects of the chapter have increased. The notices are a topic of lively conversation in the units. The whole process has also caught the attention of presenters and sponsors, who want to become involved and gain the noticeable exposure. We've struck a friendly note that's 'inviting' in more ways than one!
Poster Presentation: Click on the icon below to launch
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